Tender for independent evaluation of Breaking the Silence
White Ribbon Australia invites researchers and research teams to submit a proposal to design and execute a comprehensive evaluation of the Breaking the Silence respectful relationships professional development program nation-wide for the period 2015/2016 -2016/2017.
Tender documentation can be found here.
Proposals must be accompanied by the Applicant Information Form (please complete and attach to your full proposal).
This page will be updated weekly with questions and answers from prospective tenderers. To register your interest in this tender and ensure you receive updates to your inbox, please email email@example.com.
Q&As 14 June 2017
Will White Ribbon provide an indicative budget?
White Ribbon has not provided an indicative budget for this tender, instead asking tenderers to advise us of the cost of their proposal. The third evaluation of Breaking the Silence is of a much larger scope than any previous evaluation undertaken of the program. While value for money is a consideration in the assessment process, we ask that tenderers provide a realistic budget.
Will copies of the previous evaluations be made to prospective tenderers?
If you would like a copy of the first and second evaluations, please email Christina.firstname.lastname@example.org. However, we ask tenderers to note that the scope of the third evaluation of Breaking the Silence will be considerably different from previous evaluations.
Q&As 26 June 2017
Please detail the number of schools to be involved in the evaluation, broken down by State / Territory and by whole of capital city and whole of provincial /rural location, to assist with the determination of the budget.
We ask tenderers to provide us with an indication of how they think schools should be involved in the evaluation, including a sampling methodology. The table below gives a breakdown of participating schools by State and Territory.
There are 8 Breaking the Silence facilitators – one in Western Australia, one in South Australia and six in New South Wales. We ask tenderers to provide us with an indication of how they think facilitators should be involved in the evaluation.
Please detail the number of facilitators to be involved in the evaluation, broken down by State / Territory and by whole of capital city and whole of provincial /rural location, to assist with the determination of the budget.
Please indicate the number of workshops undertaken in 2015 / 2016 and prospectively in 2016 / 2017, broken down by State / Territory and by whole of capital city and whole of provincial /rural location, to assist with the determination of the budget.
In 2015/16 there were 29 workshops held across Australia. In 2016/17 there were 27 workshops held across Australia. We ask tenderers to provide us with details of sampling methodologies that would meet the evaluation criteria specified in tender documentation.
Has each State/Territory Department of Education formally granted approval for the evaluation team to access schools, their personnel, students and data, or will access need to be negotiated by the consultant? If the latter, can the access be negotiated nationally or will it be required jurisdiction by jurisdiction?
Access to schools, personnel, students and data has not been granted by the State and Territory Departments of Education. If required for the evaluation, this will likely have to be negotiated with individual states and territories.
How does White Ribbon co-ordinate the delivery of the program in each State / Territory? Is coordination centralised in NSW or decentralised and do White Ribbon staff undertake the coordination? Will these staff be available to support the logistic arrangements for contact with schools, facilitators and other decentralised stakeholders?
White Ribbon has one office in Sydney. Breaking the Silence program staff coordinate program delivery from the Sydney office and travel to locations outside of Sydney as required. Some coordination is also facilitated by White Ribbon Supporters (e.g. committee members and Ambassadors) in their local communities. Six facilitators are based in NSW and one each in WA and SA. Breaking the Silence staff will be available to the evaluation team to support contact with evaluation stakeholders nationally.
The brief requires the provision of survey questions. Are these to be provided in a global form or to be broken down for each stakeholder group?
This is a decision for prospective tenderers. Both are acceptable provided they give us a sufficient insight into the proposed evaluation approach.
With respect, will White Ribbon guarantee that details of the proffered evaluation strategy, including the design and approach of evaluative processes and the provided survey and interview questions, included in the proposals from unsuccessful tenderers (which is their intellectual property), will not be provided to the successful tenderer nor utilised by White Ribbon in finalising the parameters of the implemented evaluation?
Yes, White Ribbon will treat all proposals as confidential and will not provide the successful tenderer with the content of proposals from unsuccessful tenderers or use the content of unsuccessful proposals in finalising the parameters of the implemented evaluation.
Will there be a Steering Committee for the project? Where will meetings between the Steering Committee and the consultants be convened?
White Ribbon staff will be available to assist with this evaluation. If a steering committee structure is important to your proposed evaluation strategy, please include details of steering committee requirements in your proposal.
Is White Ribbon prepared to consider a budget in excess of $100,000.00 for the evaluation? With respect, it would be best to provide an indication, to ensure that budgets above this level are not submitted and the time of consultants is not wasted.
White Ribbon has not provided an indicative budget for this proposal to help ensure we get an evaluation strategy that meets our requirements as specified in the tender documentation, as opposed to an evaluation strategy that fits within a specific budget. We ask tenderers to submit budgets that are realistic reflections of the work involved in their proposal. Budgets of all sizes will be considered and assessed with reference to the requirements specified in the tender documentation.